Functions Terms & Conditions

CONFIRMATION OF BOOKINGS: Unconfirmed bookings will be held for 5 working days without the guest filling in a credit card pre-authorisation. To confirm a booking, a link will be sent with a pre-authorisation of $20 per person. NO money will be transferred and this is NOT a payment. It simply acts as a bond for your function. 

PRICES & MINIMUM SPENDS: All prices quoted are inclusive of GST. Sundays incur a 10% surcharge of the total spend, Public Holidays incur a 15% surcharge of the total spend. Minimum spend is calculated on food only with regular bookings required to commit to a $25 per person spend on food. Key dates in December require a minimum $45 per person spend on food. 

FINAL NUMBERS & PAYMENT: Final attendance numbers are required 7 working days prior to the event with a final adjustment allowed 48 hours prior. You are not allowed to adjust numbers down more than 10% of total numbers as food has already been ordered. Please note that this number will form the basis for final charging.

Food can be paid prior to the event via bank transfer, or it can be paid on the day of the event on arrival. Drinks on consumption tabs must be paid upon conclusion of the event. 

CANCELLATIONS: Whilst we understand that sometimes functions need to be cancelled, we hope that every effort is made not to cancel a booked function close to the event. Should a function be cancelled under 7 days before an event we reserve the right to charge the $20 per person preauthorization. 

GUEST ENTRY: Guest entry to functions will only be permitted in accordance with agreed start and finish times. The venue reserves the right to refuse entry to any patron in accordance with normal responsible service of alcohol procedures. Additional function guests (above and beyond the numbers of guests confirmed) may only be admitted in accordance with the venue’s licensed capacity. Any entry outside of normal function hours can be organised beforehand. 

ROOM ALLOCATION: Management reserves the right to assign an alternate space where the original space becomes inappropriate or unavailable due to circumstances beyond the venue’s control. Should attendee numbers decrease from numbers advised at the time of final confirmation, 

it is at the venue management’s discretion to reallocate an event to a more appropriate space.

ADDITIONAL REQUIREMENTS: Any additional equipment/decorations or props required, other than those supplied by the venue, must be confirmed with management a minimum of two weeks prior to the date of the function. Any extra time required for set up or dismantling, prior to or after a function, may incur an extra charge. Please note that the venue must approve any and all equipment or decorations and reserves the right to disallow any material deemed offensive or dangerous. It is the responsibility of the host to ensure any additional equipment, decorations etc are removed from the venue at the completion of the function. 

DAMAGE: Please be advised that organisers are financially responsible for any damage, theft, breakage or extra extraordinary cleaning sustained to the function room or venue premises by guests, invitees or other persons attending the function. The venue does not accept responsibility for damage or loss of merchandise left at the venue prior to or after the function. It is recommended that all client goods be removed from the venue immediately after the function. Any costs incurred will be subtracted from the guest’s credit card pre-authorisation. 

GUEST SIGNATURE: _____________________________________________ DATE: _______________________

EVENT DATE: _____________________________________________

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